Services

When you decide to work with the HKW Team, you are not just getting a wedding coordinator but you are also getting a friend and someone who cares just as much about your day as you do. Over the years, we have had the honor of being a part of many couples most special day. With that comes expertise, attention to detail, lots of ideas and the ability to anticipate things before they happen. We want to be sure we are helping in all of the ways in which you need so if there is something that is not listed below, please just ask. We are always here to help meet all of our couple’s needs!


All Packages Include

Pre – Wedding Day

• Complimentary consultation
• Unlimited communication
• Vendor recommendation list
• Wedding worksheet
• Checklist to assist with your planning
• Review banquet event order from caterer or venue
• Review rental orders, if needed
• Creation of wedding day itinerary
• Distribute itinerary to all vendors one week prior to wedding day
• Confirm arrival times and tie up any loose ends with all vendors
• Coordinate & run rehearsal with officiant, wedding party & family
• Collect all personal decor items at the rehearsal and bring to venue on wedding day
• Contact those vendors in need of hotel room number the night before wedding
• Emergency kit provided

The Big Day

• Display all personal wedding decor (guest book, card box, favors, table numbers place cards, photos, toasting flutes, etc.) – ceremony & reception sites
• Point person for all vendors – assist them with any questions, ensure their set up is as expected
• Ensure ceremony site is set up to the coupleʼs specifications (chairs, flowers, unity candle table, programs, etc.)
• Greet guests as they are arriving and assist them with questions
• Line up wedding party for ceremony – direct down aisle
• Cue musicians during ceremony
• Ensure reception site is set up to coupleʼs specifications (correct # of chairs per table, room layout is correct, decor is set out as expected, etc.)
• Ensure gifts are moved to bridal suite or another safe space
• Ensure banquet staff/caterer has all needed information and staff is ready
• Gather wedding party and line up for grand entrance
• Ensure reception runs on schedule – itinerary is being followed
• Touch base with DJ/band before it is time for each reception event to occur
• Prep family/friends who will be giving speeches
• Distribute gratuities and/or final payments to vendors on behalf of the couple
• Personal assistant to bride & groom
• Assist wedding party & family with any questions
• Ensure end of event arrangements are made for personal decor items, gifts & florals


Thank you for doing such an incredible job coordinating my wedding. My husband and I were very pleased.

Raquel & Christopher 7/18/2015, San Diego Women’s Club


Week Of Coordination | $1,175

• Organizational meeting to discuss vendors, timeline and all questions about the big day
• Wedding day coverage for 10 hours
• Total in person meetings: 1
• (2 locations or guest count over 130 – add $120 for assistant)

 


Month Of Coordination | $1,650

• Organizational meeting to discuss vendors, timeline and all questions about the big day
• Attend one vendor meeting of the coupleʼs choice (ex: venue tasting, DJ, florist, etc.)
• Attend final walk-through meeting at venue 4 – 6 weeks prior to wedding day
• Review all vendor contracts with assistance with gathering vendor insurances, if necessary
• Use of any HKW decor
• Wedding day coverage for 10 hours with set up assistant – 5 hours of service
• Total in person meetings: 3

 


Partial Planning | $2,950

• Provide list of venues & vendors according to coupleʼs vision with assistance in booking and scheduling all vendors
• Assist in negotiation of rates with vendors, to the best of our ability and review all vendor contracts
• Gather design & decor ideas with optional use of any HKW decor
• Determine room layout
• Attend three vendor meetings of coupleʼs choice (ex: DJ, florist, photographer, etc.)• Organizational meeting to discuss vendors, timeline and all questions about the big day
• Attend tasting meeting and final walk-through meeting at caterer or venue
• Wedding day coverage for 12 hours with set up assistant – 6 hours of service
• Total in person meetings: 6